ADMINISTRATOR/CLERK ~ JOB OPPORTUNITY!: VILLAGE ADMINISTRATOR/ CLERK/ TREASURER VILLAGE OF DOUSMAN The Village of Dousman is seeking a versatile and skilled Village Administrator-Clerk/Treasurer to join our team. This candidate shall serve as the chief administrative officer of the Village and shall be responsible to the Village President and Village Board for the daily administration of all business affairs of the Village. Position Overview: This position shall be responsible for performing those duties required by Sec. 61.25 of the Wisconsin Statutes, as required by the Village of Dousman’s Municipal code, and as required to support the operations of an efficient government office. Key Responsibilities: Act as a key liaison between the Village Board, agencies, employees, and citizens. Serve as Clerk of the Village Board meetings (days & evenings), posting notices, preparing agendas, presenting reports, taking minutes, keeping a record of proceedings. Set up and administer elections, registration, voting; administer oaths. Prepare grant applications; investigate funding sources as board directs. Direct overall operation of the Village Hall, other buildings & property regarding usage. Consult with the Village appointed lawyer. Attending related training meetings or conferences (some out-of-village &/or overnight). Complete training for Certified Municipal Clerk & Treasurer within the first 5 years. Serve on Village Board of Review. Perform all other duties required by law, ordinance or lawful direction of the Village meeting or Village Board and comply with policies in the Village of Dousman Employee Handbook. Provide information and refer people to others as needed. Conduct general office activities; prepare meeting materials, order supplies. Publish or post & record ordinances & resolutions. Process contracts & agreements as directed by the Village Board. Compose letters; prepare, deliver reports to county, state & federal agencies. Maintain an up-to-date filing system; have all files accessible and available to the public in a timely manner allowing people to inspect and/or request copies. Receive and disburse village money; keep a financial record of all monies received and disbursed. Depositing as soon as practicable the village funds in appropriate village accounts in the designated depository; failure to comply is grounds for removal from office. Prepare checks for bills to be paid and present monthly to the Village Board. Manage payroll & payroll reporting, personnel issues, retirement, insurance. Assist in preparation of the village budget & annual financial statement (Form CT); maintain records of expenditures versus budget, presenting a monthly treasurer’s report to the Village Board. Review assessment roll for errors, prepare tax roll by third Monday in December, prepare & mail tax bills, collect first installment, issue tax receipts. Make records available for a financial audit at least once every year. Perform other duties as required. Qualifications: Bachelor’s degree in public administration or a related field or experience equivalency. Previous experience in municipal administration, record-keeping and financial management. Strong multi-tasking, organization and communication skills. Knowledge of budgeting, financial management and public policy. Familiarity with local, state and federal regulations and compliance. Dedication to maintaining transparency and ethical standards. Salary: Starting at approx. $80,000/negotiable dependent on qualifications and experience Benefits: Health Insurance, Life Insurance, Wisconsin State Retirement Plan, Vacation Hours: 40 hours per week Submit Resume, Cover Letter and References to [email protected]
